Request for Proposals Organizational 5-Year Plan

I
ntroduction

The purpose of this request for proposal is to invite interested and qualified consultants/firms to submit a proposal for the development of an Organizational Plan for the Native Village of Barrow. Based on consultations with key stakeholders an examination of existing services and models, and an analysis of the unique cultural context in which the tribal government will operate, the organizational plan will provide recommendations and specifications for the development, operation, and governance of the organization.

 

The Organizational Plan

The Organizational Plan for the Native Village of Barrow will guide the implementation and development the tribal government. It must document and clearly communicate a detailed framework for the development of each department and the organization as a whole. It should include key activities, funding, governance structures, implementation plans, and staffing and operational requirements for a plan implementation period of 5 years. The planning process must be highly consultative, and designed to secure full commitment from all stakeholders

 

Specifically the Organizational Plan must include:

 

• A strategic environmental analysis (SWOT)

 

• Detailed descriptions of the services and resources to be delivered through the

   Native Village of Barrow

 

• A description of the staffing and operational requirements

 

• A description of how the Native Village of Barrow will connect and interact with other established entities

 

• A plan for outcome assessment and project evaluation

 

• A description of stakeholder roles, responsibilities, and commitments

 

• A description of the governance structure

 

• A marketing and communications plan

 

• A financial plan for implementation

 

• A detailed timeline for implementation

 

• Suggested strategies for providing for the long term sustainability of the tribal government
 

The organizational plan must address the significant issues and potential obstacles related to developing and implementing services that will effectively reach and respond to the needs of tribal membership.

 

Project Milestones

 

i.              A preliminary report on project status will be issued one month after the contract has been awarded.

 

ii.            An interim report, suitable for distribution to stakeholders will be available three months after the award date, and there will be an opportunity for responses to be reviewed, prior to completion of the final plan.

 

iii.           The organizational plan must be completed approximately six months after the award date for review and approval by the Native Village of Barrow’s Tribal Council.

 

 

Proposal Requirements

The consultant/firm will be expected to work closely with the Native Village of Barrow’s Tribal Council, Executive Director, and the Department Directors. The consultant/firm will also be expected to consult with key stakeholders including the tribal membership, local government, non-profit organizations, and for-profit organizations.

.

The proposal should include the following information:

 

• Name of the consultant/firm

 

• Relevant experience/qualifications (if there will be a project team, the names of all individuals who will be involved in this project and relevant experience/qualifications should be included)

 

• References with details of work completed

 

• A description of the approach that will be used to complete the organizational plan, including a detailed timeline for work performed.

 

• A description of project deliverables

 

• A detailed budget for the project including estimated expenses (i.e. travel) and billing and payment structure.

Added July 2nd

It is requested that the proposer include the following in their proposal:

1). A description of an annual update to the organizational plan

2). A detailed budget for an annual update

 

Proposal Deadline:

Proposals must be received by 5:00 pm AKST on July 16, 2010.

 

Submission of Proposal:

Any proposal must remain open for acceptance for a period of not less than 30 days after the closing date of this RFP

 

Proposals may be submitted by mail, e-mail or fax to:

 

Native Village of Barrow

P.O. Box 1130

Barrow, Alaska 99723

 

Attention: Cynthia Toop

Email: ctoop@nvb-nsn.gov

Fax: 425-335-1936

If you wish to receive updates or modifications to this RFP please e-mail Cynthia Toop at ctoop@nvb-nsn.gov and in the subject line write 5-Year RFP Update.

Thank you. 

Questions Submitted:

How soon do you want to get started on the organizational 5-year plan?  Is one time of the year better than another due to employee vacations, schedules, holidays, etc.?  

Answer: September


What accommodations are available in Barrow?

Answer: Airport Inn, King Eider, Top of the World


Is there a preferred format or is it up to us as long as everything asked for is included?

 

Answer: No, these is not a preferred proposal format, just cover the things that is in the proposal. 

 
Do you have a set budget?

Answer: The budget will based on the proposal that best meets the needs of the membership.

 
July 2nd Answers

Question: Who are stakeholders?

 

Answer:

 

Primary stakeholders:

Native Village of Barrow’s Tribal Membership, Tribal Council, Executive Director, and the Department Directors.

 

Secondary stakeholders:

Local government, non-profit organizations, and for-profit organizations.

 

All of the above listed stakeholders are “key” in the development of the overall plan.

.

Question: What is included in Deliverables?

 

Answer:

The minimum deliverables is listed under, “Specifically the Organizational Plan must include”, the proposer can draw upon their experience to offer more deliverables.

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