Tribal Operations Clerk

JOB TITLE:  Tribal Operations Clerk                                          Job No: 08-045-TDTO
DEPARTMENT: Tribal Operations                                              Work Schedule: Full Time/Permanent
REPORTS TO:  Tribal Operations Director                                Supervises: Non-supervisory
FLSA CLASSIFICATION:  Non-exempt                                      Open Date: October 2026
Federal Testing: No                                                                         Safety Sensitive: No.
WORKERS COMPENSATION CLASS: 8810                             Pay Rate: DOE

SUMMARY OR PURPOSE

The primary responsibility of the Tribal Operations Clerk is to support, organize and maintain the work flow of a complex office environment which includes a variety of responsibilities that consist of performing various procedural and extensive administrative duties.

DUTIES AND RESPONSIBILITES:

1. Transcribe the monthly Tribal Council/staff meeting minutes.
2. Make sure Conference Room is kept clean and have it ready for meetings.
3. Help Tribal Operations Director with making copies for monthly Tribal Council Meetings.
4. Deliver Tribal Council packets for meeting, or any correspondence requested by Executive Director.
5. Clerical duties: type business & confidential letters, resolutions, ordinances and organize the filing system of incoming/outgoing/in-house correspondence. Responsible for phone and copy machine functions and repairs.
6. Cover for the Receptionist when he/she is not available.
7. Maintain the Enrollment files; make sure all the documents required are in the files.
8. Maintain the computer software for enrollment. Make sure information is current with new enrollees.
9. Prepare purchase requisitions for ordering supplies and make sure it’s charged to the proper account code before submission to the accounting department.
10. Prepare honorarium checks for tribal council members following meeting.
11. Assist clients with enrollment when Tribal Operations Director is not available.
12. Make travel arrangements for dept and tribal council members (airfare, hotel and car rental).
13. Perform other duties as assigned.

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

1. At least 1 year of administrative and/or secretarial management experience; consideration will be given for similar related experience for the qualification.
2. Knowledge and experience with computer software such as Microsoft Word, Desktop Publisher, and/or Access are required.
3. Required to speak and understand both the Inupiat and English language.
4. Must be able to work with minimal supervision.
5. Valid Alaska Driver’s License.
6. High School diploma or equivalent (GED).

As a federally recognized sovereign Tribe and authorized P.L. 93-638 Compactor, Native Village of Barrow gives preference for training and employment to qualified candidates who are Alaskan Natives and/or American Indian.

Native village of barrow is an alcohol and drug free workplace