JOB TITLE: Executive Assistant Job No:
DEPARTMENT: Administration Work Schedule: Full Time, Permanent
REPORTS TO: Executive Director Supervisory: No
FLSA CLASSIFICATION: Non-Exempt
Safety Sensitive: No Open Date: June 29, 2026
Federal Testing: No Closing Date: Until Filled
WORKERS COMPENSATION CLASS CODE: 8810 Pay Rate: DOE
Summary or Purpose
Manages and coordinates the administrative functions for the Executive Director.
Essential Duties and Responsibilites
1. Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by monitoring and assuring compliance to Native Village of Barrow policies and procedures; assures the accuracy of the electronic and paper filing systems.
2. Prepares all travel related invoices for payment including direct billing for in state lodging and transportation.
3. Provide administrative and advanced secretarial support as needed.
4. Collects information and compiles data for reports as required.
5. Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution.
6. Assist in the monitoring of the Department budget, reviews trends and reports issues to be resolved.
7. Manages office supplies inventory, orders supplies and processes invoices for payment.
8. Compiles and updates statistical information, reports and related documents; attends meetings with the Executive Director and takes and transcribes meeting minutes.
9. Serve as a liaison between agencies, programs and departments; assists clients and residents as needed.
10. Maintain absolute confidentiality of work-related issues, personnel records and Native Village of Barrow information.
11. Perform other duties as assigned.
KNOWLEDGE, SKILLS AND QUALIFICATIONS:
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Knowledge of the Native Village of Barrow Personnel Policy & Procedures
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Knowledge of Native Village of Barrow Travel Policy and Travel Procedures.
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Skill in working under the pressure of deadlines, and establishing and maintaining cooperative relationships.
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High School education or equivalent.
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Valid Alaska Driver’s License required.
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Two years of clerical work experience preferred.
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Inupiat speaking preferred.
As a federally recognized sovereign Tribe and contractor under P.L. 93-638, Native Village of Barrow gives preference for training and employment to qualified candidates who are Alaskan Natives and/or American Indian.
native village of barrow is an alcohol and drug free workplace